Welcome to the City of Milpitas
City Clerk Division

The Milpitas City Clerk’s office has the principal responsibility for the following activities:

• Maintain a wide array of permanent records for the City government
• Provide all around customer assistance at City Hall’s lobby Information Desk
• Serve as Passport Acceptance agency under the US State Department
• Prepare all City Council meeting agendas and distribute agenda packets
• Prepare and store all City Council meeting minutes and file all Commissions’ meeting minutes
• Track all Council appointments to City Commissions, Committees and Boards, including conducting outreach and supplying applications  
• Maintain the Directory of Local Officials (roster of Commissioners) and prepare annually the Local Appointments List each December
• Publish the City’s Municipal Code, which includes ordinance history
• Administer the Open Government ordinance, including lobbyist registration (Open Government Subcommittee)
• Process applications for Entertainment Event, Bingo and Filming permits for the City
• Receive claims against the City
• Manage receipt and filing of Campaign Committee reports (Form 460)
• Administer annual Conflict of Interest Filings of the Statements of Economic Interest/FPPC Form 700
• Implement Municipal Elections for Mayor and Councilmembers in even- numbered years  (County Registrar of Voters)
• Serve as Filing Official for Petitions, Initiatives, Referendums and Recalls
• Assist customers with rental of City Hall facilities, including Council Chambers
• Keep track of the legislative history of Council actions
• Administer Oaths of Office
• Provide Notary Public service for City-related documents
• Maintain select City History
• Operate a print shop for the publication of City forms and materials
• Document Processing, including daily preparation of typed police reports

The Milpitas City Clerk is Mary Lavelle, who may be reached at 408-586-3001 or mlavelle@ci.milpitas.ca.gov.

The Milpitas Deputy City Clerk is Donna Biles, who may be reached at 408-586-3003 or dbiles@ci.milpitas.ca.gov.

Contact

Milpitas City Hall

455 East Calaveras Blvd.

Milpitas, CA 95035

(408) 586-3003