City of Milpitas | City Clerk

Welcome to the Office of the City Clerk

The Milpitas City Clerk’s Office Has the Principal Responsibility for the Following Activities:

Maintain a wide array of permanent records for the City government.
Provide customer assistance by phone.
Serve as Passport Acceptance agency under the US State Department.
Prepare all City Council meeting agendas and distribute agenda packets
Prepare and store all City Council meeting minutes and file all Commissions’ meeting minutes.
Track all Council appointments to City Commissions, Committee and Board, including conducting outreach and supplying applications.
Maintain the Directory of Local Officials (roster of Commissioners) and prepare annually the Local Appointments List each December.
Publish the City’s Municipal Code, which includes ordinance history.
Administer the Open Government ordinance, including lobbyist registration.
Process applications for Bingo and Filming permits.
Receive claims against the City.
Manage receipt and filing of Campaign Committee reports (Form 460) twice annually.
Administer annual Conflict of Interest FPPC Form 700 - Statement of Economic Interest.
Implement Municipal Elections for Mayor and Councilmembers in even- numbered years (County Registrar of Voters)
Serve as Filing Official for Petitions, Initiatives, Referendums and Recalls
Assist customers with rental of City Hall facilities, including Council Chambers
Keep track of the legislative history of Council actions
Administer Oaths of Office
Provide Notary Public service for City-related documents
Maintain select City History
City Clerk serves as Parking Examiner for administrative hearings.

City Clerk: Mary Lavelle
Phone: (408) 586-3001

Milpitas City Clerk's Office	Hours:
455 East Calaveras Boulevard	Monday-Friday: 8:00 am-5:00 pm
Deputy City Clerk: Kathy Ynegas
Phone: (408) 586-3003

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