Welcome to the City of Milpitas! As a new or returning employee, you need to complete the new employee sign up process. This process is necessary to comply with federal and state laws, as well as to obtain the necessary information to put you on the City’s payroll.
This web page is intended to help guide you through the process and make it as convenient as possible.
Once you have received your Offer Letter, and no later than the morning of your first day of employment with the City of Milpitas, you need to complete your new employee sign up. The sign up must be done in person in the Human Resources Offices.
Note: To further assist you in expediting the process, the sign up forms/information packets are available on-line so that you can complete, print, and bring them with you to HR. Doing this can save you time and expedite the sign up process when you come to HR.
What to Bring With You
- Social Security Card
As part of the new hire sign up process, you will need to provide an original, non-laminated Social Security Card. This requirement is for verification of name and Social Security Number, and accurate payroll reporting under the Code of Federal Regulations and the US Code, the US Dept. of Labor and the IRS.
If you do not have an original Social Security Card, you may request one from the Social Security Administration. Until you receive your original card, you may present to us a receipt and/or verification of your Social Security Number from Social Security. The receipt/verification must contain your name, Social Security Number, and a stamp from the Social Security Administration Office.
For your convenience, following is the link to the Social Security Administration’s webpage:
- I-9 Documentation
Form I-9 is the Employment Eligibility Verification Form issued by the Department of Homeland Security, U.S. Citizenship and Immigration Services. By law all U.S. employers are responsible for completion and retention of Forms I-9 for all U.S. citizen as well as non-U.S. citizen employees hired for employment in the U.S. after November 6, 1986. This process, which includes an employee’s attestation of work authorization and an employer’s review of the documents presented by that employee to demonstrate identity and work authorization, is the means by which U.S. employers document that they have verified whether a newly hired employee is eligible to work in the U.S. The employee and employer both must provide information and signatures as indicated on the form.
Additional Items You May Need
•Bank Account Information for Direct Deposit