WHEN DO I NEED AN ENCROACHMENT PERMIT?
A permit is required whenever work is proposed within a City Street, Park Strip, the public right-of-way, or easement. Typical examples of work include:
- Trenching/boring across public right-of-way for installation of water, sewer, storm drain, cable, and other underground utilities.
- Construction of curb, gutter, sidewalk, driveway, curb ramps, and roadway pavement.
- Potholing survey, groundwater monitoring wells,and soil sample boring.
- Temporary construction fencing/scaffolding located public ROW, etc.
- Traffic Control
Use the Submittal Requirements as a checklist to prepare a complete Encroachment Permit Application package. An incomplete application will not be processed until all required documents are submitted.
The Application can be mailed to the address below or submitted in person at City Hall’s 1st Floor Front Counter. Working Hours: 8:00 AM – 5:00 PM, M-F.
Permit application mailing address:
City of Milpitas
Engineering Department, Land Development Engineering
455 E. Calaveras Blvd. Milpitas, CA 95035
- If the estimated construction cost for public improvements is less than $4,000, the standard permit application fee is $461 to cover the cost of plan review and inspection.
- If the estimated construction cost for public improvements is more than $4,000, applicant is required to establish and maintain a Private Job (PJ) account to cover plan review and inspection costs with the minimum deposit amounts as specified below:
|EST. CONSTRUCTION COST FOR PUBLIC IMPROVEMENTS||PROJECT TYPE EXAMPLES||FEE/DEPOSIT|
|$4,000 or less||Driveway approach, sidewalk, public water meter installation, soil boring, potholing, traffic control only, etc.||$461 (Fee)|
|$4,000 to $40,000 (*)||Installation of utilities including but not limited to water, sanitary sewers, storm drain, fiber optics, telephone/cable conduits, etc.||$4,000 (Minimum Deposit)|
|$40,000 or more (*)||Major development projects associated with planning or building permit applications.||10% of Total Estimated Construction Cost (Minimum Deposit)|
(*) Require Private Job Account.
- Download: PJA Processing Agreement Form
- See Engineering Plans and Map Procedures and Guidelines – Deposit and Fees for further information.
Contractors performing work must have a Class A – General Engineering license from the State of California. Other license classifications may be acceptable depending upon the type and scope of work.
Please refer to:
- California State Contractors State License Board (CSLB) for license classifications
- Query by Contractor License Number for license status including worker’s compensation insurance
CONTRACTOR’S CITY BUSINESS LICENSE
Contractors and sub-contractors performing work shall obtain and maintain a valid Business License from the City of Milpitas.
Please contact our Business License Center for more information:
|Finance Department – Cashier Counter
Milpitas City Hall, 1st Floor
455 East Calaveras Blvd.
Milpitas, CA 95035 Phone: (408) 586-3100 Business Hours: Monday-Friday: 8:00am – 5:00pm
CERTIFICATE OF INSURANCE
Permittee shall procure and maintain for the duration of this permit insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the permittee, his/her agents, representatives, employees or subcontractors. Permittee shall also submit a Certificate(s) of Insurance incorporating the following requirements:
- Minimum Limits of Insurance
General Liability: Min. $1,000,000 per occurrence for bodily, personal injury and property damage. Business Automobile Liability Insurance: Min. $1,000,000 per occurrence. Worker’s Compensation Insurance: Min. $1,000,000 per occurrence.
- Insurer Rating
Unless approved in writing by City, all Required Insurance shall be placed with insurers licensed to do business in the State of California and with a current A.M. Best rating of at least A: VIII.
- Additional Insured; Separation of Insureds
The Required Insurance shall name City, its elected officials, officers, employees, agents, and volunteers as additional insureds with respect to work performed by the contractors, including materials, parts, or equipment furnished in connection therewith. The Required Insurance shall contain standard separation of insureds provisions, and shall contain no special limitations on the scope of protection to City, its elected officials, officers, employees, agents, and volunteers. The endorsements are to be signed by a person authorize by that insurer to bind.
- Sample COI
Sample Certificate of Insurance with separate Endorsement sheet
CASH DEPOSIT/SURETY BOND
Depending on the type and scope of the work, the City may require surety bonds and/or cash deposit to guarantee completion of quality work and to provide one-year warranty.
- Encroachment Permit will be issued with General Conditions and/or Special Conditions.
- Traffic Control Plans are required and shall be approved by City’s Traffic Engineer. Traffic Control Plans shall be in compliance with the latest California Manual on Uniform Traffic Control Devices (CA MUTCD).
- Permit from other agencies (e.g., Caltrans, Santa Clara Valley Water District, County of Santa Clara, UPRR, etc.) may also be required.